Present: Louise Dunn, President, Carla Bigelow, John Green, Pam Jones, Roxana Laughlin, Jim Sheffield, Julie Schieffelin, Ann Schillinger, and Jean Vitalis. Absent: Paul DeAngelis, Alec Frost, Dominique Lasseur, and Barton Jones. Also present: Amy Cady, Library Director, and Tom Levine, President of The Friends of the Library.

Louise called the meeting to order at 3:05.

Approval of Minutes: Upon motion by Jean Vitalis, seconded by Ann Schillinger, the minutes of the October 13, 2006 meeting were accepted as presented.

Election of New Members: On behalf of the Trusteeship Committee, Roxana Laughlin moved, seconded by Ann Schillinger, to elect Jim Sheffield to the Board of Trustees. The vote was unanimous. He fills the last vacancy and joins the Class of 2009. Welcome, Jim!

Treasurer's Report: John Green reported on the annual appeal. As of the end of November, we received $28,000.00, but we still need $25,000.00 to meet our goal of $53,000. The Talent Show brought in $6,300.00. After the events of last year, $20,000 went into a CD, which will earn extra interest. Expenses are running as expected. We have $13,500.00 in the bank which will carry us through March, 2007. We have high electricity rates at $450.00 per month, which is running a bit above what was projected. It was suggested that we look into solar heating to reduce our costs.

A copy of the Audited Financial Statements of June 30, 2006 was distributed together with a copy of the management letter from the auditors.Both were reviewed and approved by the Board.

Library Director's Report: Amy Cady reviewed the written report she had previously circulated. She also passed out a chart of circulation which shows the number of loans to patrons every month since 1989.

Action Items: Part I: Recommendations for policies to be posted in the library: We also plan to give a list to patrons and post on the Web site.

Confidentiality

Internet use

Children (unattended in the Library)

John Green, seconded by Julie Schieffelin, moved to accept the new policies. (The full texts of these policies will be filed with the minutes of this meeting.) The vote was unanimous.

Action Items: Part II:

Guidelines for Responding to Law Enforcement Requests for Library Records and User Information.: procedures for library staff; procedures for the Library Director or a designated alternate

Carla Bigelow, seconded by Ann Schillinger, moved to accept the guidelines. The vote was unanimous. We also decided we need to retain an attorney for the library.

Reports

Development Committee: Jean Vitalis reported that the Talent Show was a great success. We will be giving a party in January to thank our Donors who have been so generous. In June 2007 we are planning a Children's Book Fair based something like last year’s Cartoonfest.

PR Committee: It was reported that we made $242 on sales of note cards, etc. at the UCC Christmas Fair.

Ad Hoc Committee on Cornwall Author's Books: It was suggested that we need to keep collecting books by local authors-preferably signed. The signed books will be kept in a special case and not circulated. We also need to catalogue what we already have.

Space Committee: Carla Bigelow brought up the need to have a display case in the entry that will be attractive to adults and children alike. It could be used to display collections. Will Calhoun has presented drawings and we will need to approve of a final sketch.

Friends of the Library: Tom Levine reported that Laura Kirk and Bob Clohessy will run the Talent Show next year, as it will also be the 10th Anniversary. We also need more sponsors that we had this year. It would also be nice if we could recruit some older teenagers to perform. There is going to be a Children's sleepover again this year on Feb. 24 at the library as a fundraiser for a TV monitor. We will also have readings-we hope by Laura Tyson and David Kemp. Other suggested events are a poetry contest, a memoir writing class, and educational programs.

Other Business: There was no further update on the Historical War Posters except that the list was given to the Historical Society of which posters the Library would like to have.

There being no further business, the meeting was adjourned at 4:30 PM

Respectfully submitted,

Pam Jones

Secretary