MINUTES OF THE REGULAR MEETING OF THE

CORNWALL BOARD OF SELECTMEN

Tuesday, September 16, 2008 - 7:30 p.m. - Town Hall

PRESENT: First Selectman Gordon Ridgway, Selectman K.C. Baird, Selectman Richard Bramley, Highway Foreman Rick Stone

First Selectman Ridgway called the meeting to order at 7:35 p.m.

MINUTES: Selectman Bramley made the motion to approve the minutes of September 2, 2008 as presented. Selectman Baird seconded. Motion passed unanimously.

ADDITIONS TO THE AGENDA: First Selectman Ridgway made the motion to add to the agenda Tax Refunds. Selectman Baird seconded. Motion passed unanimously.

COMMUNICATIONS: There were none.

ROAD PROJECTS & HIGHWAYS: The Board met with Highway Foreman Rick Stone to discuss highway items.

Roller: First Selectman Ridgway informed the Board that Mr. Stone had gone to Philadelphia to inspect a used roller for sale. Mr. Stone described the roller, the costs and the purchase of the roller and trailer from a dealer. Mr. Stone has brought back the roller to Cornwall.

The Board discussed this and a Bobcat Skid steer Mr. Stone inspected from the same dealer.

Asphalt: Mr. Stone reviewed with the Board the condition and scheduling of Dark Entry Road for resurfacing.

MC3000: The Board and Mr. Stone discussed MC3000, the formula of oil used in resurfacing, and the section of town scheduled for oiling. The contractor has informed First Selectman Ridgway of another price increase to $4.00 a gallon. The contractor recommended putting off the work until spring on the theory the price has to come down. The Board and Mr. Stone discussed this option, the fluctuation of the oil market, the pros and cons and costs and what should be done on the roads if not oiling. Mr. Stone reported the roads scheduled are in pretty good shape. The Board discussed the rotational schedule the roads are on and the consequences of extending the schedule or skipping a year. The consensus of the Board is to patch this fall and oil in the spring after Memorial Day and to keep to the rotational schedule and do the road work scheduled for the following August.

Bus fuel tank: The Board and Mr. Stone discussed the installation at the highway garage of a fuel tank for school bus use. Mr. Stone will speak to Fire Marshall MacMillan about the installation.

WASTE OIL BURNER: Mr. Stone presented to the Board a waste oil furnace he proposes to install in the highway garage. The Board reviewed it and discussed the costs, the operation of the furnace, the supply of waste oil and where it would be installed in the garage.

First Selectman Ridgway made the motion to purchase the unit after consultation with building inspector Paul Prindle to insure there are no code restrictions to installing the unit. Selectman Bramley seconded. There was further discussion. Motion passed unanimously.

FIVE YEAR PLAN: The Board reviewed the five year plan adding 2013-2014, rearranging items from year to year and discussing priorities.

First Selectman Ridgway made the motion to accept the Five Year Plan draft with changes made and send to the Board of Finance as a draft for their consideration.

Selectman Baird seconded. Motion passed unanimously.

DUMP UPGRADES: The Board discussed upgrades to make at the Transfer Station this fall among them the consideration of a skid steer purchase, trim work and painting of the building.

PRITCHARD ROAD: The Board and Mr. Stone reviewed the assessor’s map of the Pritchard Road area and the abutting landowners to discuss a request of the closure of the central section of Pritchard Road. The Board and Mr. Stone discussed the request, possible sites of closure, layout of the road, pros and cons of discontinuance. The Board will investigate this further.

ANNUAL TOWN MEETING: The Board discussed a date for the Annual Town Meeting. As it is not set by ordinance and there is a schedule conflict, the Board chose Thursday, October 23 at 7:30 in the Gathering Room at CCS.

The Board then proceeded to discuss the items that may be on the call: the Five Year Plan, the Annual Report, building permit fees, an amendment to the ordinance for posting town notices and the STEAP IV Façade grant. As more time is needed for the consideration of permit fees this was tabled from the town meeting. Concerning the ordinance First Selectman Ridgway made the motion to amend the Posting of Town Meetings ordinance to delete the West Cornwall Market, aka Yutzler’s, as a posting site and add Berkshire Store as a posting site and to add “as long as open to the public”. Selectman Baird seconded. Motion passed unanimously. The Board discussed what in the STEAP IV grant for facades will need to come to town meeting.

ENERGY TASK FORCE: First Selectman Ridgway reported the Open House for the solar bidders was held at CCS this morning. Five vendors were present. The board discussed the project, costs, and how to pay for the extra kilowatts beyond what has been earned. Bids are due September 26. At that time the Board will know costs and if a town meeting is needed.

The Board discussed the addition of members to the Energy Task Force.

Selectman Bramley made the motion to appoint martin Corner, Clara Mulberry and Henry LaBalme to the Energy Task Force. Selectman Baird seconded. Motion passed unanimously.

INSURANCE: The Board reviewed and discussed the present insurance coverage for Commercial Crime and various options for coverage.

Selectman Bramley made the motion to take Option 3 of $500,000 for a three year installment of $2,860. Selectman Baird seconded. Motion passed unanimously.

STEAP FAÇADE GRANT: The Board discussed the progress of the STEAP grant for economic development and traffic calming and the need for a supervisor. First Selectman Ridgway had a lead for a supervisor and a contact for a façade program.

ANNNUAL REPORT: The board reviewed the Board of Selectmen report for the town Annual Report.

BILL PAYMENT: Bills were paid in the usual manner.

EXECUTIVE SESSION: First Selectman Ridgway made the motion to go into executive session to discuss Legal Advice. Selectman Bramley seconded. Motion passed unanimously. The Board went into executive session at 10:20 p.m.

The Board came out of executive session at 10:30 p.m. No action was taken.

Respectfully submitted,

Joyce Hart

Administrative Assistant