MINUTES OF REGULAR MEETING ON DECEMBER 17TH 2009 Present Y- N Regular Members; Y Anne Ingvertsen Y Earl Brecher N John LaPorta Y Sally Hart Y Ralph Gold - CHM Y Tom Bechtle Alternates; Others; Y Celia Senzer Y Barbara Herbst, Board Clerk Y Jack Preston Y Gordon M. Ridgway, First Selectman Call to Order: 7:30 p.m. Chairman Ralph Gold asked Celia Senzer to sit for John LaPorta Additions to the Add "Election of Chairman and Vice Chairman" before Reports of Boards and Commissions Agenda Minutes: October 15th, 2009 minutes of regular meeting were mailed to all members with December packet. All reported reading the minutes. Motion: Tom Bechtle Made a motion to approve the minutes as presented Earl Brecher Seconded Chairman Asked for any discussion Motion passed unanimously Election of Officers Motion: Tom Bechtle nominated Ralph Gold for Chairman, Jack Preston seconded the motion. Chairman Asked for any discussion Motion for Ralph Gold for Chairman passed unanimously. Motion: Celia Senzer nominated John LaPorta for Vice Chairman, Earl Brecher seconded the motion Anne Ingvertsen nominated Tom Bechtle for Vice Chairman, Tom Bechtle respectfully declined the nomination before the motion could be seconded. Chairman Asked for any discussion Motion for John LaPorta for Vice Chairman passed unanimously. Reports of Boards and Commissions: Board of Selectmen - First Selectman Ridgway The CCS Solar Panels will be turned on tomorrow. The BOS is monitoring the legal fees associated with the continuing "Sweet Peet" appeal. A budget transfer will have to be made later in the year when final costs have been tabulated. Currently the budgeted amount of two thousand dollars in the Land Use Line for legal fees has been fully expended. The BOS will be meeting with legislators next month at the annual COST Connecticut Town Meeting 2010 being held on January 20. The topic on everyone's mind is the status of the State's finances. Calendar of 2011 Budget A draft schedule was sent to all members with their packet. Meetings Motion: Tom Bechtle Made a motion to approve the schedule as presented Celia Senzer Seconded Tom Bechtle pointed out that the April meeting date is incorrect and should be 4/22/2010 additionally, the Public Hearing date should be listed as 4/23/2009 Motion: Tom Bechtle Made a motion to approve the schedule as corrected Celia Senzer Seconded Motion passed unanimously Draft Budget for A Copy of the Draft Budget for the Finance Office 2011 was mailed to all members in their packet. Finance Office The current contract for Annual Auditor has expired so the value of those services was estimated. 2011 The costs for computer and office supplies were trimmed based on prior year actual figures. Motion: Celia Senzer Made a motion to approve the FY 2011 Budget for the Finance Office for submission to the BOS as presented. Tom Bechtle Seconded Chairman Asked for any discussion Motion passed unanimously. Review of Town Funds A summary sheet was mailed to all members with their packets. Information from the summary sheet was taken directly out of the FYE 2009 audit. As of FYE 2009 the total of all governmental funds was $2,187,977 of which $1,942,230 is unreserved fund balance. The General Fund portion of that figure is $1,137,249 or 19.20% of total general fund expenditures. Review of Grant information A summary sheet of information pertaining to two grants was mailed to all members with their packets. One grant named the 2009 Housatonic Heritage Partnership Grant has already been applied for and awarded. The other grant named the OPM Municipal Energy Efficiency and Conservation Block Grant has been applied for and the award is pending. Purpose of the review was to familiarize the BOF with the two grants that will need to be approved by the Town, by way of recommendation from the BOF, at a Town Meeting in late January or early February. Transfers: None Chairman Shared a letter the BOF received from Region One Superintendent, Patricia Chamberlain, extending an invitation to the BOF members to attend and participate in the upcoming Region One Budget Workshops. Additionally, the letter offered to have representatives "attend a meeting and make a presentation" to the Cornwall BOF. Discussions ensued and it was decided to accept their offer and invite them to attend the January 21st regular Board of Finance meeting with the stated intention of hearing any preliminary information available regarding the direction of the Region One Budget for 2011 and additionally to hear the current status of the closure documents related to the CCS Renovation State Project Number 031-0012EA of which construction was completed on 2/15/2007. The discussion of the information regarding the building project closure is very important the Cornwall BOF and the Cornwall BOS in relation to the budget season as Cornwall has over $174,000 tied up which can not be considered until the state signs off on the closure of the project. The board clerk will send out the invitation to Patricia Chamberlain and Sam Herrick. Adjournment: 8:26 p.m. Motion: Sally Hart Made a motion to adjourn Respectfully Submitted: Earl Brecher Seconded Barbara Herbst Motion passed unanimously. Board Clerk
Present  Y- N  Regular Members;
Y Anne Ingvertsen Y Earl Brecher
N Celia Senzer Y Sally Hart
Y Ralph Gold
T Tom Bechtle
Alternates; Others;
Y John LaPorta Y Barbara Cantoni,  Board Clerk
Y Jack Preston Y Gordon Rigeway, First Selectman
Call to Order: 7:35 p.m.
Chairman Asked John LaPorta to sit in for Celia Senzer
Additions to the None
Agenda
Minutes: Minutes of the November 20th, 2008 meeting were mailed to all members with their December
Meeting cancellation notice, all reported reading the minutes. 
Chairman asked for a motion
Motion: Tom Bechtle              made a motion to approve the minutes as presented
Earl Brecher              seconded 
Chairman Asked for any discussion
None ensued
Motion passed unanimously.
Reports of Boards Board of Selectmen - First Selectman Gordon M. Ridgway
and Commissions:
The Highway Department is currently over budget in their salt and sand lines. This mirrors the previous
year. The BOS review each purchase for these line and concur that there is no waste associated with
the use of these materials. Expenditures for this line are contingent on the weather and
are hard to pre-determine. 
Re-lamping in the town buildings has started. The town offices and the highway garage have
been completed and the re-lamping at CCS is currently underway. 
The highway department is reporting an unanticipated benefit of better illumination. 
The waste oil furnace purchased for the highway garage has been installed and is up and running. 
Chairman Chairman of the BOF received a schedule for the Region#1 budget workshops. The first
meeting is January 22nd at 4:00 p.m. and there will be two subsequent meetings. 
Anyone from the Board of Finance may attend these meetings.  
The Chairman is not available to attend and will submit a letter to restate the concepts and
concerns he voiced at the November 25th information gathering meeting held at HVRHS.
Review of Trinity Conference Center has responded to the joint letter sent out by the First Selectman and the
Trinity Conference Chairman of the Board of Finance.  They propose an increase of their in-lieu tax payment from 
Correspondence 10,000 per annum to 20,000 per annum.  It was noted that the initial request was only an increase
of 7,500 and a term of 5 years.  Trinity Conference Center offered a larger increase with an change
in term to eight years.  The BOS discussed this at their January 5th 2009 meeting, made a motion
to accept the offer of 20,000 for eight years,  voted on it and passed it. 
A letter to Trinity Conference Center will be forthcoming upon approval from the Board of Finance.
Motion: Tom Bechtle Made a motion to support the BOS position and accept the offer of
20,000 per annum for a term of eight years from Trinity Conference
Center as a in-lieu tax payment. 
John LaPorta Seconded the motion
Chairman Asked for any discussion
Earl Brecher asked if they have a liquor license, it is believed that they do not. The board clerk will 
will verify. 
Motion passed unanimously.
Discussion of Schedule for Budget Meetings for Winter-Spring 2009 was mailed to all members with their packets
Budget Meeting  There are no significant variations from the previous year. 
Schedule
Motion: Tom Bechtle Made a motion to approve the Schedule for Budget Meetings for 
Winter-Spring 2009 as presented
John LaPorta Seconded the motion
Chairman Asked for any discussion
None ensued
Motion passed unanimously.
Correction to BOF Schedule of regular meetings: 6/19/09 (Friday) should be changed to 6/18/09 (Thursday)
BOF Regular
Meeting Schedule
Motion: Earl Brecher Made a motion to approve an amendment to the BOF Schedule
of regular meetings that would change the 6/19/09 meeting to 6/18/09
Sally Hart Seconded the motion
Chairman Asked for any discussion
None ensued
Motion passed unanimously.
Adjournment: 7:55 p.m.
Motion: Sally Hart                             made a motion to adjourn
Anne Ingvertsen                    seconded 
Motion passed unanimously.
Respectfully Submitted:
Barbara Herbst
Board Clerk